Executive Assistant & Office Experience Coordinator

Executive Assistant & Office Experience Coordinator

Reference: JP1009

Rate: £37.50 – £43.50/hr PAYE (depending on experience - inside IR35)

12 month initial contract

Step into an exceptional Executive Assistant & Office Experience Coordinator role and make a genuine difference to how a VP-level environment runs day to day. This Executive Assistant & Office Experience Coordinator position is perfect if you love bringing structure to busy schedules, improving office operations, and elevating the overall workplace experience with calm, proactive, can-do energy.

What You Will Do:

● Own and optimise complex VP-level calendars, ensuring prioritisation, alignment, and conflict-free scheduling.
● Coordinate internal and external meetings, leadership reviews, and key events to a consistently high professional standard.
● Act as the key person for day-to-day office activities, driving smoother processes, vendor coordination, and workplace experience improvements.
● Support mobility and travel planning logistics with efficiency, reliability, and accurate documentation.
● Coordinate corporate communications so internal messages are clear, timely, and well-structured across stakeholders.
● Support Health & Safety administration, including audit and compliance tracking, in collaboration with relevant stakeholders.

What You Will Bring:

● Extensive experience in executive support, office operations, or a similar role, ideally supporting senior stakeholders in a fast-paced environment.
● Strong cross-functional working ability, partnering confidently with teams such as HR, Finance, and Operations.
● Advanced organisation and time-management skills, with a proven talent for managing complexity and improving ways of working.
● Confident communication skills, with a high level of discretion and the ability to handle confidential information professionally.
● A proactive, anticipatory approach, bringing structure to evolving situations and maintaining quality under pressure.

This Executive Assistant & Office Experience Coordinator role plays a vital part in strengthening operational excellence within a design-led, fast-moving studio environment. By delivering reliable executive support, seamless coordination, and consistently polished office experiences, you help keep leadership meetings effective, information flowing, and processes running smoothly. The company’s focus on professional standards and continuous improvement is reflected in the impact this Executive Assistant & Office Experience Coordinator role has across teams.

Location:

Based in London, supporting VP-level leadership from an office-based setting in the studio.

Interested?

If the Executive Assistant & Office Experience Coordinator role sounds like the kind of position where organisation becomes influence, apply now and take the next step in your career.

Unfortunately, we cannot progress candidates who require sponsorship to work in the UK.

Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency.
In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included.

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