Receptionist

HR Administrator – Front‑of‑House & Administrative Support

Temporary role, paying £14.40ph 

Are you ready to shine in a role that blends professionalism, people interaction, and essential administrative support? This HR Administrator position places you at the forefront of a busy, dynamic organisation—where your welcoming presence and attention to detail help keep operations running smoothly. Based full‑time on site in Coventry, you’ll play a vital part in creating a positive first impression for visitors and ensuring the HR function is supported with accurate and efficient administrative work. This is a temporary front of house cover position with a potential to extend.

What You Will Do

Front‑of‑House & Reception Cover

• Deliver a warm, professional reception service, greeting visitors and ensuring they feel welcomed and well‑informed.
• Act as the first point of contact for all incoming calls, directing queries, taking messages, and providing clear information using the Microsoft Teams phone system.
• Manage reception duties including handling incoming and outgoing mail, organising couriers, and maintaining a tidy, presentable front‑of‑house area.

Administrative & Data Entry Responsibilities

• Carry out accurate data entry across HR systems, training records, time and attendance updates, and general documentation.
• Support scheduling activities such as booking interviews, arranging appointments, and maintaining diaries for the HR team.
• Assist with preparing meeting rooms, arranging catering, and ensuring all logistics are in place.
• Provide general administrative support including filing, photocopying, minute‑taking, and maintaining organised records.

Additional Support Duties

• Assist with training administration tasks such as researching courses, collecting costings, booking training sessions, and maintaining training documentation.
• Support travel booking for staff below executive level, ensuring authorisations and compliance are in place.
• Contribute to event coordination, including organising venues, suppliers, and post‑event follow‑ups.

What You Will Bring

• Experience in an administrative or reception‑based role, ideally within a busy office environment.
• Strong data‑entry accuracy and confidence working across multiple systems.
• Excellent communication skills, with a friendly, professional manner when dealing with visitors and callers.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organisational skills, with the ability to multi-task, prioritise, and work independently.
• A proactive, flexible attitude and the ability to handle confidential information discreetly.

Location & Hours

This is a 100% site‑based role located in Coventry, with working hours of:
Monday–Thursday: 08:00–16:35
Friday: 08:00–15:10

Interested?

If you thrive in a front‑facing role and enjoy bringing organisation, accuracy, and a positive presence to your workplace, this opportunity offers a rewarding next step in your administrative career. Apply today and become a valued part of a forward‑thinking HR team.