Project Support Services Administrator - 12 month contract

  • Location

    Milton Keynes

  • Sector:


  • Job type:


  • Salary:

    £9.50 - 11.50 per hour

  • Contact:

    Lois Weston

  • Contact email:

  • Contact phone:

    01384 446119

  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    over 1 year ago

  • Expiry date:


  • Consultant:


Project Support Services Administrator
12 month contract
Milton Keynes


A prestigious organisation within the rail industry is in search of a HR Administrator to join them on a 12 month contract, paying £11.50 per hour.

Below you will find activities and duties this role will entail:


•          Creation of service product materials in SAP

•          Creation of SAP contracts in respect of projects

•          Creation of sales orders and service orders when a unit arrives on site

•          Create VHB’s ready for shop floor

•          Ensure the unit schedule is updated regularly

•          Update SAP with any order updates as the projects progress

•          Entry of additional customer demand into SAP (AAW)

•          Handle shop floor queries in a timely manner

•          Expedite any open route cards with the Team Leaders to ensure that all operations are completed and confirmed

•          Shipping and billing orders in SAP when they are complete

•          Scan and digitally archive all VHB’s on completion of units. The hard copies must also be archived to satisfy auditory requirements


•          Monitoring the spares inbox and responding to customers within a timely manner

•          Creation of quotations in SAP and following up to receive a customer purchase order

•          Processing of customer orders and updating the customer with the order progress

•          Coordinating with procurement to ensure the delivery of parts in time for the customer requirement date

•          Shipping and billing orders in SAP when they are complete


•          Billing orders in SAP when phases are complete

•          Closing down orders in SAP when they are complete

•          Providing additional support to the incident team when required


•          Raising indirect purchase orders

•          Entering time bookings into SAP

•          Time booking analysis and adjust any labour queries raised

•          Providing holiday and sickness cover for the wheelshop when required

•          Monitoring the order bank to ensure that all orders have been processed correctly and chasing the relevant person on orders that are overdue.

•          Running the aged debt report and chasing overdue payments

•          Sending invoices to the customers and resolving any invoice queries that may arise

•          Ensuring that the forecasted sales are achieved each month

•          Adhere to the service level agreement that has been set

•          Providing additional support to the Project Managers, Production and Senior Management when required.


If you are interested in this position, please APPLY NOW. For more information, contact Lois Weston at Jonathan Lee Recruitment on 01384446119.

Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Contracts are those of an Employment Business.

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