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HR Services Administrator

  • Location: Oxford
  • Salary: £19.67 - 19.67 per hour per hour
  • Job Type:Contract

Posted 12 days ago

  • Sector: Automotive
  • Function: Human resources
  • Contact: Kate Stevens
  • Contact Email:
  • Contact Phone: 01384 446130
  • Expiry Date: 22 December 2021
  • Job Ref: 59886

HR Services Administrator

6 Month Contract



£19.67 p/h PAYE

Inside IR35


Key accountabilities:

  • Query Management Act as first point of contact for employees on HR Services related topics both via Email and Telephone.
  • Provide accurate and timely resolution to queries based on company policy and procedures.
  • Track queries within the ticketing system
  • Forward employee complex inquiries with regards to Payroll, Benefits or Data management to back-office specialists when in depth functional knowledge is required.
  • Ensure all queries are resolved within the given SLA
  • Complete HR related requests with focus on personal administration e.g. creating certificates, sending payslips, references, maintaining employee personnel and job related data, archiving data/employee files.
  • Employee Data Changes - Use SAP workflows to process employee job related changes including loading new starters, leavers, promotions and working time changes.
  • Contract and Letter creation Create new starter contracts, leaver letters, promotion letters and any other contractual documents. Ensuring documents are posted and emailed in accordance with SLA.
  • Payslips Print, sort and organise delivery of hardcopy Payslips on a monthly basis ensuring the SLA is met
  • Maintaining HR Portal Ensure that all content on the HR Portal is regularly checked for accuracy. Update documents/content as required and upload to Portal
  • Maintaining knowledge base Update and maintain the knowledge base of employee queries to ensure all potential questions can be answered and that policy and contacts are up to date.
  • HR Reporting Any ad-hoc reporting required by the UK business
  • Standard Employment Referencing Checks Including credit checks, using online systems
  • Document Management Works with service provider, legal and HRM to identify any required changes to documents in CCM. Makes relevant changes in contract management tool.
  • General Administration All general office admin duties including archiving, organisation, correspondence, agendas, minutes, post etc. Stationary Ordering - ensure there is always sufficient stock of headed paper, envelopes, Payslips, P60's etc.
  • SAP Access Approvals Ensure that roles requested are realistic in relation to the individual's position and department within the business. undefined.
  • Invoices Timely and accurate processing of invoices, payments and cross charging to support effective budget management & reporting


The role requires you to be based at Plant Oxford for a minimum of 2 days per week with the rest being flexible to home/office based.

Apply today by sending your CV to







Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Contracts are those of an Employment Business.