Personal Assistant - JP00000553
Pay Rate: PAYE only - £13.71/hr PAYE – Inside IR35
To start ASAP - 12 months assignment
Executive PA to be based at in Cranfield to provide full support to the Vice President of Vehicle Engineering, and in addition provide administrative support to other team members and visitors to the office.
- Proactive schedule/diary management/maintenance
- Management of Executive Visitor events
- Arranging appointments, monitoring e-mails and answering phone calls
- Organising meetings/conference calls
- Room booking, refreshment and equipment management
- Liaison with Global & European Head Office Management Office Executive Officers/PA's
- Organising overseas travel, transport, accommodation & VISA applications
- Preparing expenses
- Management of purchase requests
- Organise off site events including conferences and training on an ad hoc basis
- Ensuring reporting deadlines are met and documentation received
- Collation of monthly reports, preparing presentations & support to Senior Controller
- Implementing and maintaining procedures and administrative processes
- Maintaining an electronic filing system
- Manage special projects as required
- Support visitors with hospitality
- Prepare yearly travel budget submission and 3 month travel plan.
Qualifications, Skills and Training Requirements
- Significant EA/PA experience essential at Executive level
- High degree of integrity/confidentiality and the ability to work on their own to tight deadlines
- Excellent communication skills: comfortable liaising with Senior Management
- Fully conversant with all aspects of Microsoft Office, Sharepoint, Skype, & V/C facilities
- Flexibility, Adaptability, and ability to multitask
- Required to work out of hours to support the VP when necessary
- A full clean driving licence.
To apply for this role please send your interest and CV to firstname.lastname@example.org
Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Contracts are those of an Employment Business.