Welcome to our working Contractors help page
From this page you can access the documentation you need to manage your contract, keep in touch, get paid on time and access useful information that may help you in your day to day life.
We hope that you will find what you are looking for using the links below. If not then please contact:
Samantha Lowe on 01384 446189 (samantha.lowe@jonlee.co.uk)
if your contract is handled by our Stourbridge office
Sarah Frost 01268 889261 (sarah.frost@jonlee.co.uk)
if your contract is handled by our Basildon office
Jeanette Hopkins
0116 2994040 (jeanette.hopkins@jonlee.co.uk) if your contract is handled by our Leicester office.
Jo Crinnion
01924 241010 (jo.crinnion@jonlee.co.uk)
if your contract is handled by our Wakefield office.
Payroll 0800 389 5411 (welfare@jonlee.co.uk)
if your query is of a payroll nature
Some of the documents
below require Adobe Reader. You can download it
here.
VAT increase from 4th January 2011Invoices with a tax point date from the 4th January 2011 should carry VAT at the new rate of 20%.
Further details on the VAT increase can be found at:
http://www.hmrc.gov.uk/vat/forms-rates/rates/rate-increase.htm
Payroll QueriesWe endeavour to pay our working contractors on time, every time. We go to great lengths to ensure that pay is both accurate and timely. Problems are rare, but nevertheless they do happen, should you have a problem then please contact our payroll team as soon as possible.
Remember - it is your responsibility to submit invoices and signed, authorised, timesheets on time, if you wish to be paid on time. We will always try and remind you to send in your details - but ultimately it is down to you. Please familiarise yourself with the payroll schedule applicable to your contract.
If you do have a payroll query then please call: 0800 389 5411 or email
welfare@jonlee.co.uk
Useful DocumentsPayment Schedules 2012
Payment Schedules 2011
General Documents
- Overseas Working Notification Form
- Work Contact & Emergency Details Form
- Bank Details
- Identity Check
Timesheet Guides
- Jaguar Land Rover B2B Timesheet Guide
- Ford B2B Timesheet Guide
- Essex County Council Timesheet Guide
- GSK Fieldglass Timesheet Guide
Documents for Ltd company contractors and those going through Umbrella Companies
- Basildon Timesheet
- Stourbridge Timesheet
- Leicester Timesheet
- Wakefield Timesheet
- Opt In/ Opt Out Form
- Sample Invoice
Documents for PAYE contractors
Claiming Expenses through an umbrella companyWhat expenses can I claim? You can claim expenses that are wholly necessary and exclusively for the purpose of carrying out your contract. Some examples are;
- Business travel
- Subsistence (food and drink)
- Accommodation whilst on business
- Tools to complete the job
- Mobile phone usage (for business calls only)
Do I need receipts to claim my expenses through an umbrella company?
Certain umbrella companies have a dispensation; an agreement with HM Revenue & Customs which allow certain expenses (usually subsistence, business mileage and accommodation) to be claimed without you having to send in a receipt. However, it is recommended that you keep your receipts where possible just in case HMRC request to see evidence that you incurred the expense.
Other miscellaneous expenses will require a receipt to support your claim with an umbrella company. E.g. a laptop
Will the umbrella company pay me back my expenses?
No. The amount of expenses you claim is deducted from your gross income, which reduces the taxable amount your salary is based upon. As a result you benefit from a reduction in the amount of tax and National Insurance you pay. Your expenses are not paid in addition to your income.
How long can I keep claiming my expenses?
There is something called the ’24 month rule’ which states that as soon as you anticipate you will be working at one particular workplace for in excess of 24 months, you are unable to claim any further travel and subsistence expenses from that point as your workplace is deemed permanent. For example, if you have worked at the one place of work for 18 months and your contract is extended for a another seven months, you will no longer be able to claim travel and subsistence from that point as you can expect to run over the 24 month rule.
Will the 24 month rule prevent me claiming expenses even if I start a new contract?
The only way to reset the 24 month rule is if you start working at a ‘new’ temporary workplace. HMRC states that a different address is not substantial enough and for a workplace to be deemed ‘new’, it must meet these requirements:
- It must be at least 10 miles from the previous workplace
- The journey you take must be substantially different
A worker starts work at Workplace A which is 13 miles away from his home. To get to his work, he leaves his home, turns right and travels up a straight road. He has been working at this workplace for 18 months.
The worker now obtains a new assignment for 12 months at workplace B. This workplace is also 13 miles from his home; however, to get to it he leaves his home, turns left and travels up a straight road.
In this example the journey the worker takes on his new assignment is more than 10 miles from his last workplace and the journey he has taken is substantially different, thus his new workplace is classed as temporary and the 24 month rule is reset.
Is there anything else that will prevent me from claiming expenses?
When joining an umbrella company you should anticipate working on more than one assignment through them. If you undertake just one assignment, your workplace will be deemed permanent rather than temporary and you will not be able to claim travel and subsistence.
